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AGENDA
Board of County Commissioners
Regular Meeting – July 16, 2020 – 9:00 a.m.
Ernie Lee Magaha Government Building – First Floor
 
             
1.   Call to Order.

Please turn your cell phone to the vibrate, silence, or off setting.

The Board of County Commissioners allows any person to speak regarding an item on the Agenda. The speaker is limited to three (3) minutes, unless otherwise determined by the Chairman, to allow sufficient time for all speakers. Speakers shall refrain from abusive or profane remarks, disruptive outbursts, protests, or other conduct which interferes with the orderly conduct of the meeting. Upon completion of the Public comment period, discussion is limited to Board members and questions raised by the Board.
 
2.   Invocation – Commissioner Bender.
 
3.   Pledge of Allegiance to the Flag.
 
4.   Are there any items to be added to the agenda?

Recommendation: That the Board adopt the agenda as prepared (or duly amended).
 
5.   Commissioners’ Forum.
 
6. 18198   Retirement Proclamations.

Recommendation: That the Board ratify the following retirement Proclamations:

A. The Proclamation dated December 27, 2019, commending and congratulating Olga D. Crum, Corrections Department, on 26 years of service;

B. The Proclamation dated December 27, 2019, commending and congratulating Clinton E. Powell, Public Works Department, on 27 years of service;

C. The Proclamation dated December 27, 2019, commending and congratulating Cheryl C. Watts, Public Safety Department, on 22 years of service;

D. The Proclamation dated May 29, 2020, commending and congratulating Emil L. Avenarius, Building Services Department, on 31 years of service; and

E. The Proclamation dated June 17, 2020, commending and congratulating John S. Dosh, Public Safety Department, on 33 years of service.
 
7.   Written Communication
 
A. 18208   July 6, 2020, communication from Daniel Iwata concerning Code Enforcement fines and penalties.
 
B. 18241   July 9, 2020, communication from Paolo Ghio, Santa Rosa Island Authority, regarding a "Food Truck" Pilot Program at Park West and Park East.
 
8.   Did the Clerk’s Office receive the proofs of publication for the Public Hearing(s) on the agenda and the Board’s Weekly Meeting Schedule?

Recommendation: That the Board waive the reading of the legal advertisement(s) and accept, for filing with the Board’s Minutes, the certified affidavit(s) establishing proof of publication for the Public Hearing(s) on the agenda, and the Board of County Commissioners – Escambia County, Florida, Meeting Schedule.
 
9. 18153   9:01 a.m. Public Hearing for consideration of adopting an Ordinance establishing a Motorboat Exclusion Zone Surrounding the Innerarity Point Park Swimming Area and Paddlecraft Launch Area.

Recommendation: That the Board adopt and authorize the Chairman to sign the Ordinance establishing a Motorboat Exclusion Zone surrounding the Innerarity Point Park swimming area and paddlecraft launch area.
 
10. 18166   9:02 a.m. Public Hearing for consideration of adopting an Ordinance establishing a "Slow Speed-Minimum Wake" Zone in a Certain Eastern Portion of Bayou Garcon and its Eastern Tributary Creek.

Recommendation: That the Board adopt and authorize the Chairman to sign the Ordinance establishing a "Slow Speed-Minimum Wake" Zone in a Certain Eastern Portion of Bayou Garcon and its Eastern Tributary Creek.
 
11.   Reports:
 
 
 
 
CLERK & COMPTROLLER'S REPORT
 
Backup Not Included With The Clerk's Report Is Available For Review In
The Office Of The Clerk To The Board
Ernie Lee Magaha Government Building, Suite 110
 
  I.  Consent Agenda
 
1. 18147   Recommendation Concerning Acceptance of the May 31, 2020 Investment Report.

That the Board accept, for filing with the Board’s Minutes, the Investment Portfolio Summary Report for the month ended May 31, 2020, as required by Ordinance Number 95-13. On May 31, 2020, the portfolio market value was $309,102,744 and portfolio earnings totaled $508,094 for the month. The short term portfolio achieved a yield of 1.13%. The long-term CORE portfolio achieved a yield of 0.29%.
 
2. 18213   Recommendation Concerning Minutes and Reports Prepared by the Clerk to the Board's Office

That the Board take the following action concerning Minutes and Reports prepared by the Clerk to the Board's office:

A. Approve the Amended Minutes of the Regular Board Meeting held April 4, 2019 (the Minutes were amended to correct the second from Commissioner Bender to Commissioner Barry on the vote on the balance of the Budget/Finance Consent Agenda);

B. Accept, for filing with the Board's Minutes, the Reports of the Agenda Work Session and the Gary Sansing Public Forum held July 2, 2020; and

C. Approve the Minutes of the Regular Board Meeting held July 2, 2020.
 
 
COUNTY ADMINISTRATOR'S REPORT
 
  I.   Technical/Public Service Consent Agenda
 
1. 18206   Recommendation Concerning Escambia Consortium Citizen Participation Plan for HUD Programs - Clara Long, Neighborhood & Human Services Director

That the Board approve the revised Escambia Consortium Citizen Participation Plan for HUD Programs for purposes of incorporating updated language regarding the Affirmatively Furthering Fair Housing Rule, including provisions relative to waivers provided under the CARES Act, and making minor edits to align with 24 CFR § 91.105.
 
2. 18178   Recommendation Concerning the U.S. Department of Housing and Urban Development Environmental Reviews for Continuum of Care Programs - Clara Long, Neighborhood & Human Services Department Director

That the Board take the following action concerning the U.S. Department of Housing and Urban Development (HUD) Environmental Reviews for Continuum of Care Programs:

A. Authorize the County to be the responsible entity for select HUD Environmental Reviews for Continuum of Care Programs; and

B. Ratify the County Administrator's signature on the HUD Environmental Reviews for Continuum of Care Project, "Housing First," sponsored by Lakeview Center, Inc., and "Project 90-2019," sponsored by 90Works.

[Funding: N/A]
 
3. 18011   Recommendation Concerning the Conveyance of a Parcel of Real Property to the Florida Department of Transportation - Joy Jones, P.E., Engineering Department Director

That the Board take the following action concerning the conveyance of parcels of real property and easements to the Florida Department of Transportation (FDOT) for their improvement project on State Road (SR) 10 (US 90A/Nine Mile Road):

A. Adopt the Resolutions authorizing the conveyance of a parcel of real property and temporary easement to FDOT for their planned improvement project on SR 10 (US 90A/Nine Mile Road);
  • Resolution 1100 - deed(s) conveying private property acquired by FDOT on behalf of Escambia County
  • Resolution 702.1 - County rights-of-way to be used temporarily by FDOT
  • Resolution 100.3R - deed conveying County interest to FDOT

B. Approve the Quit Claim Deed (100.3R) and the Temporary Easement (702.1) to FDOT, for their planned improvement project on SR 10 (US 90A/Nine Mile Road); and

C. Authorize the Chairman to execute the Deed, the Temporary Easement, and the Resolutions related to these conveyances without further action of the Board.

The areas of interest are located in Commission District 1.
 
4. 18145   Recommendation Concerning the Scheduling of a Public Hearing to Consider the Vacation of the Alleyway Located in Block "28" of Englewood Heights (0.14 acres, more or less) - Joy Jones, P.E., Engineering Department Director

That the Board schedule a Public Hearing for August 6, 2020, at 5:32 p.m., to consider the Petition to Vacate the Alleyway Located in Block "28" of Englewood Heights (0.14 acres, more or less), as petitioned by the School District of Escambia County, represented by its Agent, Nicholas King, P.E.:

A. Authorize the scheduling of a Public Hearing for August 6, 2020, at 5:32 p.m., to consider the Petition to Vacate the Alleyway Located in Block "28" of Englewood Heights (0.14 acres, more or less), as petitioned by the School District of Escambia County, represented by its Agent, Nicholas King, P.E., and

B. Require the Petitioner to notify all property owners within a 1,500 feet radius.

The real property mentioned in this Petition to Vacate is located in Commission District 3.
 
5. 18109   Recommendation Concerning the Scheduling of a Public Hearing to Consider the Petition to Vacate a Portion of the Alleyway Located in Block "D" of Kupfrian Park (0.05 acres, more or less) - Joy Jones, P.E. Engineering Department Director

That the Board schedule a Public Hearing for September 3, 2020, at 5:31 p.m., to consider the Petition to Vacate a Portion of the Alleyway Located in Block "D" of Kupfrian Park (0.05 acres, more or less), as petitioned by Joel Knight:

A. Authorize the scheduling of a Public Hearing for September 3, 2020, at 5:31 p.m., to consider the Petition to Vacate a Portion of the Alleyway Located in Block "D" of Kupfrian Park (0.05 acres, more or less), as petitioned by Joel Knight; and

B. Require the Petitioner to notify all property owners within a 1,500 feet radius.

The real property mentioned in this Petition to Vacate is located in Commission District 3.
 
6. 18189   Recommendation Concerning Scheduling a Public Hearing Concerning Proposed Grant Application for Federal Transit Administration (FTA) Bus and Bus Facilities Funding for Mass Transit Capital Projects - Tonya Ellis, Mass Transit Department Director

That the Board authorize the scheduling of a Public Hearing for August 6, 2020, at 5:33 p.m., for the purpose of receiving comments from the public concerning the Section 5339 proposed Grant Application by the Mass Transit Department, for Federal Transit Administration (FTA) Section 5339 Funds for Capital Projects.

[Funding: The Grant Application is for a total of $1,612,050. The local Match of $403,013 will be covered by Federal Highway Toll Revenue Credits.]
 
7. 18177   Recommendation Concerning the Request for Disposition of Property of the Clerk & Comptroller's Office - Pam Childers, Clerk of the Circuit Court and Comptroller

That the Board approve the Request for Disposition of Property Form for the Clerk and Comptroller's Office for all of the equipment, which is described and listed on the Request Form, with reason for disposition stated. The items are to be auctioned as surplus or disposed of properly.
 
8. 18190   Recommendation Concerning the Request for Disposition of Property Form for the Department of Natural Resources Management - J. Taylor "Chips" Kirschenfeld, Director, Department of Natural Resources Management

That the Board approve the Request for Disposition of Property Form for the Department of Natural Resources Management, for property which is described and listed on the Form, with reason for disposition stated. The listed items have been found to be of no further usefulness to the County; thus, it is requested that they be auctioned as surplus or disposed of properly.
 
9. 18184   Recommendation Concerning the Limited Waiver of the Escambia County Noise Abatement Ordinance for the Fireworks Display presented by the Pensacola Christian College on July 31, 2020 - Tim Tolbert, Building Official/Director

That the Board approve the following "Special Event Permit Application" for a limited waiver of the noise restrictions imposed by the Escambia County Noise Abatement Ordinance for the Pensacola Christian College Fireworks Display, to be launched at the Dale Horton Auditorium on July 31, 2020, from approximately 8:30 p.m., to 8:40 p.m.
 
10. 18242   Recommendation Concerning the Request to Schedule a Public Hearing Concerning the Adoption of an Ordinance Establishing an Economic Development Ad Valorem Tax Exemption for the Navy Federal Credit Union Expansion - Janice P. Gilley, County Administrator

That the Board authorize the scheduling of a Public Hearing on August 6, 2020, at 5:34 p.m., to consider adopting an Ordinance to establish an Economic Development Ad Valorem Tax Exemption (EDATE) for the Navy Federal Credit Union Expansion. The Board adopted a Resolution supporting the expansion and subsequent, anticipated EDATE request on June 10, 2013.
 
  II.  Budget/Finance Consent Agenda
 
1. 18199   Recommendation Concerning the Contract Award for State Housing Initiatives Partnership Housing Rehabilitation Services for 803 Massachusetts Avenue - Clara Long, Neighborhood & Human Services Department Director

That the Board take the following action concerning the Contract Award for State Housing Initiatives Partnership (SHIP) Housing Rehabilitation Services for 803 Massachusetts Avenue:

A. Authorize the County Administrator to sign the SHIP Housing Rehabilitation Services Program Agreement between Escambia County, Florida; Design Homebuilders, Inc., Contractor; and Angelina Stallworth, Owner; per the terms and conditions of NED S-R-2020-15, NED SHIP Housing Repair for 803 Massachusetts Avenue, for $33,620; and

B. Authorize the issuance of a Purchase Order.
Vendor/Contractor Funding Amount Contract Number
Design Homebuilders, Inc. Fund 120/2019 SHIP, Cost Center 370206 $30,000

 NED-S-R-2020-15
Fund 124/Affordable Housing, Cost Center 370290 $3,620
 
2. 18152   Recommendation Concerning an Amendment to the 2019 HUD Annual Action Plan for Community Development Block Grant CARES Act Funding - Clara Long, Neighborhood & Human Services Department Director

That the Board take the following action concerning an Amendment to the 2019 HUD Annual Action Plan for Community Development Block Grant CARES Act Funding:

A. Approve the Amendment to the 2019 HUD Annual Action Plan for Community Development Block Grant (CDBG) CARES Act Funding, in order to receive $872,881 in funding;

B. Approve the general activities of public service; small business assistance; rent, mortgage, and utility assistance; and administration; and

C. Authorize the County Administrator to sign the Amendment and other necessary documents to implement and receive the Grant funding.

[Funding: Fund 129/CDBG-CV, Cost Center 370238]
 
3. 18203   Recommendation Concerning the lnterlocal Cost-Sharing Agreement for Lee Street Sidewalks, Drainage, and Sanitary Sewer Project - Clara Long, Neighborhood & Human Services Department Director

That the Board take the following action concerning the Lee Street Sidewalks, Drainage, and Sanitary Sewer Project:

A. Approve the lnterlocal Cost-Sharing Agreement between Escambia County and the Emerald Coast Utilities Authority (ECUA) for construction services for the Lee Street Sidewalks, Drainage, and Sanitary Sewer Project; and

B. Authorize the Chairman or Vice Chairman to sign the Agreement.
Vendor/Contractor Funding Amount Contract Number
TBD Fund 352/LOST III, NESD/CRA;
Fund 129/2019 CDBG, Cost Center 370234;
Fund 129/2018 CDBG, Cost Center 370232; and
ECUA		 $900,000
$474,080
$27,725
$660,000		 TBD
 
4. 18144   Recommendation Concerning the Approval to purchase Siteimprove ADA Compliance Software-as-a-Service - William Siders, Information Technology Department Director, through Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board take the following action:

A. Approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Siteimprove, Inc., per the terms and conditions of the provided quote # 89158, in the amount of $9,750; and

B. Authorize the issuance of a Purchase Order, in conjunction with the Office of Purchasing for the purchase of Siteimprove Software as a service subscription for the Information Technology Department of Escambia County, Florida, to Siteimprove, Inc., in the amount of $9,750, according to the specifications outlined in the attached Quote # 89158.

Vendor/Contractor Funding Amount Contract Number
Siteimprove, Inc. Fund 001, Cost Center 270102,
Object Code 54601, Project Number
 $9,750
 Agreement # 89158

This is for use by Escambia County in its daily operations.
 
5. 18150   Recommendation Concerning the Purchase of a Dell EMC XC740xdENT for ESXI Running Nutanix OS - William Siders, Information Technology Department Director through Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board take the following action:

A. Approve and authorize the County Administrator to sign the Purchase Order for a Dell EMC XC740xdENT for ESXI Running Nutanix OS for ESXi 6.5, in the amount of $39,279.68, according to the specifications outlined in the provided Quotes # 3000063624740.1, in the amount of $39,000.00 and # 3000063608061.1 (Vendor Registry Quote # IT-Dell-EMC-XC740xdENT_Nutanix OS_2020), in the amount of $279.68; and

B. Authorize the issuance of a Purchase Order, in conjunction with the Office of Purchasing for the purchase of a Dell EMC XC740xdENT Server for the Information Technology Department of Escambia County, Florida, to Dell, Inc., in the amount of $39,279.68, according to the specifications outlined in the provided Quotes.

Vendor/Contractor Fund Amount Contract/Agreement
Dell, Inc. 001 – General Fund
270102 – Cost Center
56401 – Object Code
 $39,279.68
 Quote # 3000063624740.1, in the amount of $39,000.00
Quote # 3000063608061.1, in the amount of $279.68
 
6. 18128   Recommendation Concerning the Lease Agreement between Escambia County and Escambia Pensacola Human Relations Commission (EPHRC), for a Portion of County-Owned Property at 150 W. Maxwell Street, Pensacola, Florida - Cassie C. Boatwright, Facilities Management Director

That the Board take the following action:

A. Adopt and authorize the Chairman to sign a Resolution authorizing the lease of a portion of real property to the Escambia Pensacola Human Relations Commission (EPHRC); and

B. Approve and authorize the Chairman to sign a Lease Agreement between Escambia County and the Escambia Pensacola Human Relations Commission (EPHRC), for a portion of the property located at 150 W. Maxwell Street, Pensacola, Florida, 32501.

Rent is to be paid to the County, in the amount of $1 per year.

BACKUP TO BE DISTRIBUTED UNDER SEPERATE COVER
 
7. 18130   Recommendation Concerning the Lease Agreement between Escambia County and Be Ready Alliance Coordinating for Emergencies (BRACE), for a Portion of County-Owned Property at 150 W. Maxwell Street, Pensacola, Florida - Cassie C. Boatwright, Facilities Management Director

That the Board take the following action:

A. Adopt and authorize the Chairman to sign a Resolution authorizing the lease of a portion of real property to BRACE, LLC; and

B. Approve and authorize the Chairman to sign a Lease Agreement between Escambia County and BRACE, LLC, for a portion of the property located at 150 W. Maxwell Street, Pensacola, Florida, 32501.

Rent is to be paid to the County, in the amount of $1 per year.

BACKUP TO BE DISTRIBUTED UNDER SEPERATE COVER.
 
8. 18129   Recommendation Concerning the Lease Agreement between Escambia County and the Gulf Coast Diplomacy Council for a Portion of County-Owned Property at 150 W. Maxwell Street, Pensacola, Florida - Cassie C. Boatwright, Facilities Management Director

That the Board take the following action:

A. Adopt and authorize the Chairman to sign a Resolution authorizing the lease of a portion of real property to the Gulf Coast Diplomacy Council; and

B. Approve and authorize the Chairman to sign a Lease Agreement between Escambia County and the Gulf Coast Diplomacy Council, for a portion of the property located at 150 W. Maxwell Street, Pensacola, Florida, 32501.

Rent is to be paid to the County, in the amount of $1 per year.

BACKUP TO BE DISTRIBUTED UNDER SEPERATE COVER.
 
9. 18149   Recommendation Concerning the Fiscal Year 2020/2021 Certification of Taxable Value - Sharon Harrell, Interim Budget Manager, Management and Budget Services

That the Board take the following action concerning the certification of millage rates and the scheduling of public hearings for the Fiscal Year 2020/2021 Budget:

A. Certify the millage rates for Fiscal Year 2020/2021 as follows:
County-wide Operating - 6.6165
Law Enforcement/Sheriff’s MSTU (Municipal Services Taxing Unit) - .685
Library MSTU - .359
Once the millage rates listed above have been certified, the millage rate cannot be increased without re-first class noticing the public. The millage rates must be certified by August 4, 2020.
The millage rates for the County-wide Operating, Sheriff’s MSTU, and the Library MSTU are unchanged from the previous Fiscal Year 2019/2020;
B. Certify the proposed millage rates at 4.32% above the aggregate rolled back rate;
C. Affirm the Board’s intent to maintain the current revenue allocation rate at the 75.0% increment within the Community Redevelopment Agency Tax Increment Financing (CRA TIF) Districts for Fiscal Year 2020/2021;
D. Schedule a Public Hearing on the Fiscal Year 2020/2021 Budget for September 8, 2020, at 5:31 p.m., to be held in the Chambers of the Board of County Commissioners of Escambia County, Florida, located on the first floor of the Ernie Lee Magaha Government Building, 221 Palafox Place, Pensacola, Florida;
E. Schedule a Public Hearing to adopt the Fiscal Year 2020/2021 non-ad valorem special assessment roll at 5:32 p.m., on September 8, 2020, to be held in the Chambers of the Board of County Commissioners of Escambia County, Florida, located on the first floor of the Ernie Lee Magaha Government Building, 221 Palafox Place, Pensacola Florida; and

F. Schedule a Public Hearing to adopt the Fiscal Year 2020/2021 County-wide Budget at 5:31 p.m. on September 22, 2020, to be held in the Chambers of the Board of County Commissioners of Escambia County, Florida, located on the first floor of the Ernie Lee Magaha Government Building, 221 Palafox Place, Pensacola, Florida.
 
10. 18162   Recommendation Concerning the Issuance of Fiscal Year 2019/2020 Purchase Order, in Excess of $25,000, for the Public Safety Department - Jason Rogers, Public Safety Department Director

That the Board, for Fiscal Year 2019/2020, approve the issuance of an individual Purchase Order, in excess of $25,000, based upon quotes obtained via Vendor Registry, for the Public Safety Department, as follows:




 Vendor/Contractor Amount Contract Number
Ten-8 Fire Equipment
Vendor #: 200935
Fire Hose Tester

Fund 352, LOST III
Cost Center: 330228 Fire Services Capital Project

$25,609.60
N/A
Quotes were obtained via Vendor Registry

[Funding Source: Fund 352, LOST III, Cost Center 330228, Fire Services Capital Project]

A request for quotations for a gas powered fire hose tester was posted on Vendor Registry, to receive quotes for a Fire Hose Tester System. NFPA recommends annual hose testing. This provides an opportunity to determine hose condition and if failure is likely, it will occur during this testing period opposed to during firefighting operations. A catastrophic hose failure during firefighting operations could mean the difference between life and death. The hose line is the firefighter's “lifeline” in more ways than one. The failure during operations could also mean additional damage from fire growth until another hose line can be put in place. Historically, testing has been done by internal staff utilizing the fire apparatus. It has been the experience of staff that immediately following the testing process, we would start to have pump failures and leakage. The purchase of the testing equipment will prevent any unnecessary damage to the pump. The price to replace a pump ranges from $1,100 to $6,500 and $6,500 to $22,000 to replace the transfer case and/or pump shaft. The purchase of the system will reduce the need to subject the fire apparatus to the additional stress of testing the hoses.

This request for quotations was emailed to 70 registrants in Vendor Registry. 18 firms opened and viewed the request for quotations. At closing on April 10, 2020, 3:00 p.m., one quotation had been received. Paul Nobles, Purchasing Manager, was notified of the one response and has advised that we could proceed with the purchase because an attempt was made to include all known vendors.
 
11. 18179   Recommendation Concerning a Change Order to Roads, Inc. of NWF, on Contract PD 19-20.033, Fiscal Year 2019-2020 Road Resurfacing Project - Joy Jones, P.E., Engineering Department Director

That the Board take the following action to approve and authorize the County Administrator to execute a Change Order to Roads, Inc. of NWF, on Contract PD 19-20.033, Fiscal Year 2019-2020 Road Resurfacing, for $344,024.75 and approve funds and a reallocation to the project to fund this Change Order. An additional 20 contract days will be needed to complete this work:

A. Approve the reallocation of funds from the Muscogee Road Project and use of LOST III and LOST IV resurfacing funds as indicated below to the Fiscal Year 2019-2020 Resurfacing Project:

Fund Cost Center Project Number Project Name Amount
Fund 352, LOST III 210107 09EN0115 Muscogee Road Reallocation $262,222.00
Fund 352, LOST III 210107 08EN0208 Resurfacing $58,566.00
Fund 353, LOST IV 210106 18EN0238 FY 17-18 Resurfacing $23,236.75
Total $344,024.75

B. Approve and authorize the County Administrator to execute the following Change Order to Roads, Inc. of NWF, on Contract PD 19-20.033, Fiscal Year 2019-2020 Road Resurfacing Project. This Change Order will add 10 Mile Road from Palafox to Chemstrand Road, Baggett Court from "P" Street to the cul-de-sac, and additional graded aggregate base and subgrade stabilization for Stillbridge Road:

Department: Engineering
Division: Construction Management
Type: Addition
Amount: $344,024.75
Vendor: Roads, Inc. of NWF
Project Name: FY 19-20 Road Resurfacing Project
Contract: PD 19-20.033
PO#: 201456
CO#: 1
Original Contract Amount: $3,245,664.99
Cumulative Amount of Change Orders Through this CO: $344,024.75
New Contract Amount: $3,589,689.74

This Change Order includes roads located within Commission Districts 3, 4, and 5.
 
12. 18175   Recommendation Concerning Grant Agreement for Community Economic Adjustment Assistance for Compatible Use and Joint Land Use Studies from the Office of Economic Adjustment, Department of Defense - Horace Jones, Development Services Department Director

That the Board take the following actions concerning award of a $250,000 Office of Economic Adjustment (OEA), Department of Defense, Grant Agreement for Community Economic Adjustment Assistance for Compatible Use and Joint Land Use Studies:

A. Accept award of the Grant, for a total amount of $250,000, with a County match of 10% ($25,000);

B. Approve the Grant Agreement; and

C. Ratify the County Administrator's signature, as the community Authorizing Official, on the Grant Agreement and any related documents necessary on behalf of Escambia County, upload and submit to the OEA via the EADS II System in order to implement the Grant awards.

[Funding: Funds are available from Fund 102, Cost Center 360704]
 
13. 17431   Recommendation Concerning the Award of a Purchase Order, for General Laboratory Services, for Escambia County Waste Services Department - Patrick T. Johnson, Waste Services Department Director

That the Board authorize the County Administrator to sign a Purchase Order to ALS Group USA Corp./ALS Environmental, in the amount of $41,000. ALS Group USA Corp./ALS Environmental submitted a quote, in the amount of $35,674.50, and was found to be the lowest responsive vendor. This Purchase Order is for general laboratory analysis of the FDEP required collection of water samples by the Escambia County Water Quality Laboratory, which supports the Waste Services Department monitoring program.

The amount of the Purchase Order represents testing for both Fall 2020 and Spring 2021 testing events and also includes funding for re-testing of samples, if needed, due to possible sampling issues (i.e. contamination, re-sampling to confirm results, etc.).


Vendor/Contractor Amount Contract
ALS Group USA, Corp./ALS Environmental

Fund 401, Solid Waste Fund
Cost Center 230304, Environmental Quality;
Object Code 53401, Other Contractual Services - $18,400

Cost Center 230309, Solid Waste Closed Landfills:
Object Code 53401, Other Contractual Services - $21,500

Cost Center 230316, Solid Waste Recycling
Object Code 53401, Other Contractual Services - $1,100		 $41,000 Vendor Registry
Request for
Quotes

A Request for Quotes for General Laboratory Analytical Services for the Escambia County Waste Services Department Landfills was placed in Vendor Registry, with a deadline of July 1, 2020. Vendor Registry sent 88 notifications, representing 46 firms. The Request for Quotes was downloaded by 25 of the firms notified. Four responses were received.
 
14. 18007   Recommendation Concerning the Florida Commission for the Transportation Disadvantaged Trip & Equipment Grant Application - Tonya Ellis, Mass Transit Department Director

That the Board take the following action regarding the Florida Commission for the Transportation Disadvantaged (FLCTD) Trip & Equipment Grant Application:

A. Adopt the Resolution and ratify the Chairman's signature;

B. Approve the submission of the Grant Application and ratify the County Administrator's signature;

C. Approve the Grant Agreement and ratify the County Administrator's signature; and

D. Approve the designation of the County Administrator as the registered agent.

NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:

[Funding: The Florida Commission for the Transportation Disadvantaged is expected to provide 90% of the funding, in the amount of $691,171. This Grant requires a 10% match. This amount, $76,797, is budgeted in Fund 104, Cost Center 320406]
 
15. 18185   Recommendation Concerning Change Order #4 to Southern Tires for the Mass Transit Departments Fleet Maintenance Tire Replacement - Tonya Ellis, Mass Transit Department Director

That the Board approve and authorize the County Administrator to execute Change Order #4 to Southern Tires, adding funds for the Purchase of Tires for the Mass Transit Fleet.

Department: Mass Transit
Division: Fleet Maintenance
Type: Addition
Amount: $40,000
Vendor: Southern Tires
Project Name: N/A
Contract: 25172500-19-ACS
Purchase Order #: 201026
Original Award Amount: $10,000
Change Order # 1: $20,000
Change Order # 2: $10,000
Change Order # 3: $7,563.40
Change Order # 4 (This Request): $40,000
Total: $87,563.40

On October 3, 2019, the Board authorized the issuance of Purchase Orders to Southern Tires up to $75,000 (split over multiple Mass Transit Cost Centers). It has been determined that $75,000 will not be enough to cover Tire Purchases to finish out Fiscal Year 2019/2020.

[Funding: Funds are available in Fund 104, Mass Transit, Cost Center 320401, Mass Transit Operations]
 
16. 18192   Recommendation Concerning Supplemental Budget Amendment #166, Jason Rogers, Public Safety Department Director - Sharon Harrell, Interim Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #166, Other Grants and Projects Fund (110), in the amount of $19,949, to recognize proceeds from the State of Florida Division of Emergency Management (FDEM) Federally-funded Subaward and Grant Agreement G0137, Emergency Management Performance Grant, COVID-19 Supplemental (EMPG-S), and to appropriate these funds to assist local emergency management agencies with preventing, preparing for, and responding to the COVID-19 public health emergency for the period of April 27, 2020, through June 30, 2021.
 
17. 18201   Recommendation Concerning Supplemental Budget Amendment #167, OEA Grant Appropriation, Horace Jones, Development Services Department Director - Sharon Harrell, Interim Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #167, Other Grants and Projects Fund (110), in the amount of $225,000, to recognize proceeds from the Office of Economic Adjustment (OEA), Department of Defense, and to appropriate these funds for the Naval Air Station Compatible Use and Joint Land Use Studies project.
 
18. 18202   Recommendation Concerning Supplemental Budget Amendment #168, J. Taylor "Chips" Kirschenfeld, Director, Natural Resources Management - Sharon Harrell, Interim Budget Manager, Management and Budget Services

That the Board adopt the Resolution approving Supplemental Budget Amendment #168, Local Option Sales Tax IV (Fund 353), in the amount of $1,757,418, to recognize proceeds to be received from Emerald Coast Utilities Authority (ECUA) for an Interlocal Cost Sharing Agreement, and appropriate these funds for Beach Haven Northeast Drainage and Sanitary Sewer Project, Phase 2.
 
19. 18168   Recommendation Concerning a State of Florida, Division of Emergency Management State-Funded Subaward and Grant Agreement Number A0114 - Jason Rogers, Public Safety Department Director

That the Board take the following action regarding the State-Funded Subaward and Grant Agreement Number 0114:

A. Approve the State of Florida, Division of Emergency Management (FDEM), State-Funded Subaward and Grant Agreement providing funds, in the amount of $105,806, to assist in enhancing daily and emergency operations of the Escambia County Division of Emergency Management and to assist in the local disaster planning and community outreach efforts for the period of July 1, 2020, through June 30, 2021;

B. Authorize the Chairman or Vice Chairman to execute the Grant Agreement; and

C. Authorize Eric Gilmore, Emergency Management Manager, to execute and certify each Grant quarterly report, reimbursement request, Grant close-out report, and any subsequent document, as appropriate, to implement this Grant while certifying the following:

"By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, accurate, and the expenditures, disbursement and cash receipts are for the purposes and objectives set forth in the terms and conditions of the State award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 21 Sections 3729-3730 and 3801-3812)."

The County Attorney's Office has requested that the Board be made aware of the following language within the Agreement:

Section (18) Mandated Conditions and Other Laws, Subsection (b) that "This Agreement shall be construed under the State of Florida, and venues for any actions arising out of this Agreement shall be in the Circuit Court of Leon County."

[Funding: Fund 110, Other Grants and Project Funds, Cost Center 330405]
 
20. 18176   Recommendation Concerning a State of Florida, Division of Emergency Management Federally-Funded Subaward and Grant Agreement - Jason Rogers, Public Safety Department Director

That the Board take the following action regarding the Federally-Funded Subaward and Grant Agreement Number G0166:

A. Approve the State of Florida, Division of Emergency Management (FDEM), Federally-Funded Subaward and Grant Agreement, providing funds, in the amount of $109,650, to assist in enhancing the daily and emergency operations of the Escambia County Division of Emergency Management, and to assist in the local disaster planning and community outreach efforts for the period from July 1, 2020, through June 30, 2021;

B. Authorize the Chairman or Vice Chairman to execute the Subaward and Grant Agreement; and

C. Authorize Eric Gilmore, Emergency Management Manager, to execute and certify each Grant quarterly report, reimbursement request, Grant close-out report, and any subsequent documents as appropriate to implement this Grant with the following authority:

"By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements, and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal Award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812)."

The County Attorney's Office has requested that the Board be made aware of the following language within the Agreement:

Section (18) Mandated Conditions and Other Laws (b) "This Agreement shall be construed under the laws of the State of Florida, and venue for any actions arising out of this Agreement shall be in the Circuit Court of Leon County."

[Funding: Fund 110, Other Grants and Projects, Cost Center 330409]
 
21. 18180   Recommendation Concerning a State of Florida, Division of Emergency Management Federally-Funded Subaward and Grant Agreement - Jason Rogers, Public Safety Department Director

That the Board take the following action regarding the Federally-Funded Subaward and Grant Agreement Number G0137:

A. Approve the State of Florida, Division of Emergency Management (FDEM), Federally-Funded Subaward and Grant Agreement, providing funds in the amount of $19,949.43, to assist local emergency management agencies with preventing, preparing for, and responding to the COVID-19 public health emergency for the period of April 27, 2020, through June 30, 2021;

B. Authorize the Chairman or Vice Chairman to execute the Subaward and Grant Agreement; and

C. Authorize Eric Gilmore, Emergency Management Manager, to execute and certify each Grant quarterly report, reimbursement request, Grant close-out report, and any subsequent documents as appropriate to implement this Grant with the following authority:

"By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements, and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal Award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812)."

The County Attorney's Office has requested that the Board be made aware of the following language within the Agreement:

Section (18) Mandated Conditions and Other Laws, Subsection (b), that "This Agreement shall be construed under the laws of the State of Florida, and venue for any actions arising out of this Agreement shall be in the Circuit Court of Leon County."

[Funding: Fund 110, Other Grants and Projects, Cost Center 330485]
 
22. 17674   Recommendation Concerning the Contract Award for Perdido Landfill, Phase 2, Landfill Mining - Patrick T. Johnson, Waste Services Department Director, through Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board take the following action:

A. Approve and authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Thalle Construction Company, Inc., per the terms and conditions of PD 18-19.107, Perdido Landfill, Phase 2, Landfill Mining, in the amount of $7,612,711; and

B. Approve the remaining budget of $387,289, for contingency funding for similar and/or related tasks.

Florida Department of Environmental Protection (FDEP) requires an annual lifespan/cell capacity analysis be conducted (see Attachment A). This analysis is based on disposal rate, annual population growth rate, waste density and volume of active cell life remaining. The most recent analysis, conducted December 2019, indicated the end of life for existing Cell 1A to be January 2024. The future rate of increased waste generation will affect this timeline.

Design and construction of Cell 1B will take approximately 24 months. If the Agreement with Thalle Construction Company, Inc., (Thalle) for mining is approved, the design/construction timeline is extended by six months. Barring any unforeseen circumstances, the schedule to complete Cell 1B allows for a nine to 15-month contingency, to have Cell 1B in operation prior to the end of the estimated life span of Cell 1A. To ensure timely construction of Cell 1B, the design Contract is an item on this agenda for the Escambia County Board of County Commissioners (Board) consideration today.

A Request for Proposals for PD 18-19.107, Perdido Landfill, Phase 2, Landfill Mining was publicly noticed to 146 firms via Vendor Registry on November 19, 2019. The solicitation was viewed by 51 firms. Technical Proposals were received from three firms on January 2, 2020, and fee proposals on January 24, 2020. Thalle Construction Company, Inc., was deemed to be the most qualified and responsible firm with the lowest total cost.

Vendor/Contractor Amount Contract Number
Thalle Construction Company, Inc.
Fund 401, Solid Waste Fund; Cost Center 230315, Solid Waste Projects;
Object Code 56301, Improvements Other Than Buildings		 $7,612,711 PD 18-19.107
 
23. 18028   Recommendation Concerning the Contract Award for PD 19-20.026, Waste Services Section 5 Cell 1B Design - Patrick Johnson, Waste Services Department Director, through Paul Nobles Purchasing Manager, Office of Purchasing

That the Board approve and authorize the County Administrator to sign the Agreement between Escambia County and HDR Engineering, Inc., per the Terms and Conditions of PD 19-20.026, Waste Services Section 5 Cell 1B Design, in the amount of $972,222.
Vendor/
Contractor		 Funding Amount Contract
Number
HDR
Engineering		 Cost Center: 230315 SW Projects
Object Code: 56301 Improvem'ts ... bldgs		 $ 972,222 PD 19-20.026

The solicitation was issued via Government Forms Software to 352 registrants representing 218 firms.
 
24. 18187   Recommendation Concerning Contract Award for Crockett Street Drainage Improvements Phase II -Joy Jones, P.E., Engineering Department Director thru Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board Approve and Authorize the County Administrator to sign the Agreement between Escambia County, Florida, and Site and Utility, LLC, per the terms and conditions of PD 19-20.068, Crockett Street Drainage Improvements Phase II for Services, in the amount of $266,495:
Vender/Contractor Funding Amount Contract Number
Site and Utility, LLC Fund: Name: Lost lV
Fund Number: 353
Cost Center:210106
Object Code:56301
Project #19EN0535:
 $266,495 PD 19-20.068

This project is located in Commission District 5.

NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
  • Site and Utility Submittal
  • Recommendation to Award Determination Checklist
 
25. 18205   Recommendation Concerning Exercising the First of Two Possible One-Year Renewal Periods for PD 18-19.041, Inmate Goods and Cleaning Supplies - William R. Powell, Department Director, Escambia County Corrections, through Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board take the following action:

A. Approve the first of two possible one-year renewals for an Indefinite Quantity, Indefinite Delivery, Multiple Awards Contract for PD 18-19.041, Inmate Goods and Cleaning Supplies, for a term of 12 months, effective August 1, 2020, for the Agreements between Escambia County and the following firms that did not request a price increase:
  • Charm-Tex;
  • Dees Paper Company, Inc.;
  • Hill Manufacturing Company, Inc.;
  • Supreme Paper Supplies, LLC.
B. Approve the first of two possible one-year renewals for an Indefinite Quantity, Indefinite Delivery, Multiple Awards Contract for PD 18-19.041, Inmate Goods and Cleaning Supplies, for a term of 12 months, effective August 1, 2020, for the Agreements between Escambia County and the following firms that requested price increases for some of the 374 items on the price list. These increases were reviewed and approved by the Corrections Department:
  • Bob Barker Company, Inc., asked for changes to 255 items which, if all items were ordered from Bob Barker, would result in an estimated increase in pricing of 4.2% ($2,119.10);
  • Charles Neely Corporation d/b/a PR Chemical and Paper Supply, asked for price changes on just three items which, if all three were ordered from this firm would result in an increase of 1.8% ($486.60);
  • Interboro Packaging Corporation requested a price increase for three items which, if all three items were ordered from this firm would result in an increase of 14.9% but is only $113.11; and
  • Merchants Paper Company, Inc., requested a price increase for nine items which, if all nine were ordered from this firm would result in an increase of 1.9% ($249.59).
Vendor Funding Solicitation
  • Bob Barker Company, Inc.
  • Charm-Tex
  • Charles Neely Corporation d/b/a PR Chemical and Paper Supply
  • Dees Paper Company, Inc.
  • Hill Manufacturing Company, Inc.
  • Interboro Packaging Corporation
  • Merchants Paper Company, Inc.
  • Supreme Paper Supplies, LLC
 Fund 175, Transportation Trust Fund;
Cost Center 290202, Care & Custody;
Object Code 55201, Operating Supplies		 PD 18-19.041 Inmate Goods and Cleaning Supplies
Fund 175, Transportation Trust Fund;
Cost Center 290205, Inmate Commissary;
Object Code 55201, Operating Supplies
Fund 111, Detention/Jail Commissary;
Cost Center 290406, Jail/Commissary;
Object Code 55201, Operating Supplies
Fund 001, General Fund;
Cost Center 290402, Inmate Medical;
Object Code 55201, Operating Supplies

NON-ADA COMPLIANT DOCUMENTS TO BE DISTRIBUTED UNDER SEPARATE COVER:
  • Original Agreements Fully Executed (One each for the eight firms listed above)
 
26. 18235   Recommendation Concerning Contract Award for Onsite Employee Health Clinic Administration - Jana Still, Director, Human Resources through Paul Nobles, Purchasing Manager, Office of Purchasing

That the Board take the following action:

A. Approve and authorize the County Administrator to sign the Agreement between Escambia County and Marathon Health, LLC (Marathon), per the terms and conditions of PD 19-20.035, Onsite Employee Health Clinic Administration, for an annual fee of $1,026,676.95; and

Vendor/Contractor Funding Amount Contract Number
Marathon Health, LLC Fund 501, Cost Center 150112, Object
Code 53101		 $1,026,676.95 PD
19-20.035

B. Approve an extension with the current Escambia County employee health clinic (Clinic) vendor, Concentra, until September 30, 2020, in order to provide adequate time for the transition from Concentra to Marathon.

AGREEMENT TO BE DISTRIBUTED UNDER SEPARATE COVER.
 
27. 18210   Recommendation Concerning the Funding for Five Flags Sertoma Club, "Food Baskets for the Needy" - Commissioner Jeff Bergosh, District 1

That the Board approve the funding of $1,000 to Five Flags Sertoma Club, "Food Baskets for the Needy", from Commissioner Jeff Bergosh's discretionary money.

[Funding: Fund 001, General Fund, Board of County Commissioners' Discretionary Money, Cost Center 110101, Object Code 58201]
 
28. 18237   Recommendation Concerning the Approval to Issue a Purchase Order for Public Health "Mask Up Escambia" Campaign Postcard Mailer - Janice P. Gilley, County Administrator

That the Board approve and authorize the County Administrator to sign a Purchase Order to DLUX Printing, for Public Health "Mask Up Escambia" Campaign Postcard Mailer including postage, in the amount of $33,577.25.
COVID-19 CARES
Vendor/Contractor Amount
DLUX Printing $33,577.25

 
  III. For Discussion
 
1. 18197   Recommendation Concerning Local Government Area of Opportunity Funding for 9% Housing Tax Credit Applications - Clara Long, Neighborhood & Human Services Director

That the Board take the following action concerning Local Government Area of Opportunity funding for 9% Housing Tax Credit Applications through the Florida Housing Finance Corporation (FHFC):

A. Approve, and authorize the County Administrator to sign, the Local Government Verification of Contribution Loan Form, subject to legal review and signoff, in support of the Local Government Area of Opportunity for 9% Housing Tax Credits under RFA 2020-201 Housing Credit Financing for Affordable Housing Developments located in Medium and Small Counties for Leah Gardens, in the amount of $460,000, with funding to be provided by the Escambia County Housing Finance Authority; OR

B. Support the provision of funds for a Local Government Area of Opportunity, in the amount of $460,000, as required by RFA 2020-201 Housing Credit Financing for Affordable Housing Developments located in Medium and Small Counties, to support one multi-family development Application, with funding to be provided by SHIP and Affordable Housing funds; and

C. Approve the local Application form and timelines, to include some flexibilities regarding local community meetings due to COVID-19.

Vendor/Contractor Funding Amount Contract Number
Vendor: TVC Development (Leah Gardens)

OR

Vendor: TBD		 Escambia County Housing Finance Authority
OR
Fund 120/2021 SHIP, Cost Center 370208 [$100,000] and Fund 124/Affordable Housing, Cost Center 370290 [$360,000]		 $460,000 N/A
 
2. 18236   Recommendation Concerning the Escambia County Health Department Administrator - Janice P. Gilley, County Administrator

That the Board concur with the Florida State Surgeon General, Dr. Scott Rivkees, on the appointment of Marie Mott as the Administrator of the Florida Department of Health in Escambia County.
 
 
COUNTY ATTORNEY'S REPORT
 
  I.   For Action
 
1. 18244   Recommendation Concerning Escambia County State of Local Emergency.

That the Board take the following actions:

A. Ratification of Escambia County State of Local Emergency Resolution R2020-81; and

B. Extension of Escambia County State of Local Emergency.
 
  II.  For Discussion
 
1. 18182   Recommendation Concerning Agricultural/Rural FLU Comprehensive Plan Amendment.

At the request of Commissioner Barry, that the Board discuss the Agricultural/Rural FLU Comprehensive Plan Amendment.
 
12.   Items added to the agenda.
 
13.   Announcements.
 
14.   Adjournment.
 

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